5 Benefits of Asset Tracking for Public Works Officials
Maintaining the infrastructure and municipal areas of your locality can be a complicated process and requires careful documentation and management of your organization’s physical assets. This can include various structures and equipment throughout your city, as well as the equipment and electronics in your public works office. With so many projects going on concurrently, it becomes even more important that you have a dedicated asset tracking system in place to manage it all. Read on for the five most important benefits of asset tracking.
Saves Time
With asset tracking software, you’ll be able to produce elegant and detailed reports in just seconds. Rather than having to pore over all the data yourself, a hugely time-consuming process, you’ll be able to input the data you need and let the software do the work for you. Then, you can get straight to analyzing the data instead of spending all your time producing the reports themselves. This detailed analysis will give you greater insight into departmental processes and a clearer picture of where all of your equipment stands in terms of maintenance, depreciation, and impending need for replacement.
Maintains a Regular Maintenance Schedule
It can be complicated to keep track of the maintenance schedules for every single piece of equipment at every location throughout the city. With asset tracking, all of the maintenance schedules are stored in one place and you can easily view them on a calendar. This way, you’ll never miss a regularly scheduled tune-up or major equipment overhaul. The calendar can easily be shared with any employees who need to be aware of what needs to be done.
Extends Life of Equipment
Sticking to the correct maintenance schedule can greatly extend the life of your equipment, as it can help prevent unnecessary repairs due to improper equipment care. Following the factory-recommended maintenance schedule can alert you to any minor problems before they become major issues, which can save your organization a lot of money on equipment and repair costs. You will also be alerted well in advance that a piece of equipment is nearing the end of its useful life so that your department can budget accordingly for purchasing replacement equipment.
Provides Easy Access to Documentation
How many times have you found yourself digging through filing cabinets looking for a copy of the warranty for a piece of equipment? Not only does this take a lot of time, which you could be spending on more critical aspects of your job, but it also creates a lot of paper around the office. With an asset tracking system, all of this documentation is stored digitally based on the product’s serial number. It also enables technicians in the field to access schematics and instruction manuals over an internet connection, making it easier for them to do their jobs quickly and accurately.
Improves Regulatory Compliance
Having everything documented in one place can make the regulatory compliance process run much more smoothly. You’ll have everything you need in writing to prove that your department is following all necessary government regulations for your community’s and your workers’ health and safety. All of your data will be centralized within the asset tracking software, which greatly increases the likelihood that it will be carefully maintained and up to date.
Here at WebDPW, we offer a comprehensive suite of Public Works Software to help you manage your public works department, ranging from asset tracking to payroll management to inventory control. Our cloud-based systems give you quick and easy access to the data you need with just a few clicks. All you need is an internet connection and you can access your information from anywhere.
To learn more about our products and how we can help your public works department, sign-up for a free personalized demo, call us at 1-800-603-5578 or fill out our online contact form. We’ll be happy to answer any questions you may have so that you can get started with our software right away.
